Announcements

We remain committed to sharing real time updates with our research community in regards to ongoing changes/ enhancements.

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  • 9/4/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems for AOPS Implementation

    System Implementation & Downtime:

     

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Research Community,

    In preparation for the upcoming launch of the Animal Operations (AOPS) System (part of IBISResearch), we are informing you of the following system interruption/downtime. Please take note of the details below:

    • Start Date: Friday, September 6th, 2024, at 6:00 PM
    • End Date: Sunday, September 8th, 2024 at 8:00 PM

    Downtime is expected to be about 50 hours for this system implementation and may extend to the HR Feed, Velos D-link, dashboards, and other reporting systems that communicate with IBISResearch.

    NOTE: Preliminary work will happen at 6PM TONIGHT (September 4), which will not require any downtime but may impact performance and may result in response delays/lag time.  This is temporary until the preliminary work is completed (around midnight).

    This interruption is a necessary step to ensure a smooth transition to our new and improved research system. We appreciate your understanding and cooperation as we work towards enhancing our research infrastructure. For more information about the AOPS solution, please visit [www.miami.edu/aops]miami.edu/aops.

    Thank you all for your patience and cooperation as we work to continue to enhance our University of Miami Research Systems. We appreciate your ongoing support of this project. We cannot do this without you!

     

     

     

    How can you prepare?

     

    Plan Accordingly

    We recommend saving/completing any pending work or submissions in the IBISResearch system before the interruption begins on September 6th at 6:00 PM.

    For IRB: Please contact the assigned IRB coordinator if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

    No submission can be received in the IBIS system during this time and there will be no access to IRB-approved study documents in the Velos D-Link. If there are any important study updates needed prior to this downtime, please be sure to submit these in IBIS system ASAP. Otherwise, updates will resume once the IBISResearch system is live on Monday, September 9th, 2024.

    If there is any urgent item (impacting subject safety) that needs IRB consideration during the downtime, please contact an HSRO manager (dding@miami.edu) via email with a detailed description. You will be contacted for any follow-up.

    Submissions that are received closer to the downtime are likely to experience a delay in review time.

    For Grants: For anything due on September 6th, please reach out to Deborah Musgrove (dmusgrove@miami.edu)

    For Agreements: For anything due on September 6th, please reach out to Brandon Strickland (bstrickland@miami.edu).

    For COI: Submissions of Disclosures and Pre-Approval Requests (PARs) will not be possible during this downtime window. If your Disclosure Profile is currently in Action Required state, please submit it as soon as possible

    Disclosures that are completed closer to the downtime are likely to experience a delay in review time.

    Go-Live Support

    As we gear up for the exciting launch on September 9th, please remember that our support team will be available to assist you with any questions or issues you may encounter.

    Human Subjects Research Office (305-243-3195; hsro@miami.edu) is available to answer any questions regarding the IRB process during the downtime.

    UDisclose System Helpline (305-243-0877; dsam@miami.edu) is available to answer any questions regarding the disclosure process during the downtime.

    Compliance Inbox (305-243-6296; compliancehelp@miami.edu) is available to answer any questions regarding the Pre-Approval Request process during the downtime.

    IACUC: Please contact IACUCsupport@med.miami.edu if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

     

     

    Need Help? Contact Us.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

     

  • 8/30/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems for AOPS Implementation

    System Implementation & Downtime:

     

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Research Community,

    In preparation for the upcoming launch of the Animal Operations (AOPS) System (part of IBISResearch), we are informing you of the following system interruption/downtime. Please take note of the details below:

    • Start Date: Friday, September 6th, 2024, at 6:00 PM
    • End Date: Sunday, September 8th, 2024 at 8:00 PM

    Downtime is expected to be about 50 hours for this system implementation and may extend to the HR Feed, Velos D-link, dashboards, and other reporting systems that communicate with IBISResearch.

    This interruption is a necessary step to ensure a smooth transition to our new and improved research system. We appreciate your understanding and cooperation as we work towards enhancing our research infrastructure. For more information about the AOPS solution, please visit [www.miami.edu/aops]miami.edu/aops.

     

    Thank you all for your patience and cooperation as we work to continue to enhance our University of Miami Research Systems. We appreciate your ongoing support of this project. We cannot do this without you!

     

     

     

    How can you prepare?

     

    Plan Accordingly

    We recommend saving/completing any pending work or submissions in the IBISResearch system before the interruption begins on September 6th at 6:00 PM.

    For IRB: Please contact the assigned IRB coordinator if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

    No submission can be received in the IBIS system during this time and there will be no access to IRB-approved study documents in the Velos D-Link. If there are any important study updates needed prior to this downtime, please be sure to submit these in IBIS system ASAP. Otherwise, updates will resume once the IBISResearch system is live on Monday, September 9th , 2024.

    If there is any urgent item (impacting subject safety) that needs IRB consideration during the downtime, please contact an HSRO manager (dding@miami.edu) via email with a detailed description. You will be contacted for any follow-up.

    Submissions that are received closer to the downtime are likely to experience a delay in review time.

    For Grants: For anything due on September 6th, please reach out to Deborah Musgrove (dmusgrove@miami.edu)

    For Agreements: For anything due on September 6th, please reach out to Brandon Strickland (bstrickland@miami.edu).

    For COI: Submissions of Disclosures and Pre-Approval Requests (PARs) will not be possible during this downtime window. If your Disclosure Profile is currently in Action Required state, please submit it as soon as possible

    Disclosures that are completed closer to the downtime are likely to experience a delay in review time.

    Go-Live Support

    As we gear up for the exciting launch on September 9th, please remember that our support team will be available to assist you with any questions or issues you may encounter.

    Human Subjects Research Office (305-243-3195; hsro@miami.edu) is available to answer any questions regarding the IRB process during the downtime.

    UDisclose System Helpline (305-243-0877; dsam@miami.edu) is available to answer any questions regarding the disclosure process during the downtime.

    Compliance Inbox (305-243-6296; compliancehelp@miami.edu) is available to answer any questions regarding the Pre-Approval Request process during the downtime.

    IACUC: Please contact IACUCsupport@med.miami.edu if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

     

     

    Need Help? Contact Us.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

     

  • 8/23/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    Planned Maintenance:

     

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Users,

    Please note that a planned system maintenance will be conducted on the IBISResearch System Wednesday, August 28 at 6:00 PM. 

    Downtime is expected to be about 5 hours, and will extend to the Velos D-link, dashboards, and reports during this time.

     

     

     

    How will this Maintenance Impact You? Improved Performance and System Stability.

     

     

     

    Need Help? Contact Us.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu

     

  • 8/21/2024 - IMPORTANT ALERT: IBISResearch & UDisclose System Interruption & AOPS Go Live: Friday, Sep 6th – Sunday Sep 8th

    System Implementation & Downtime:

     

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Research Community,

    In preparation for the upcoming launch of the Animal Operations (AOPS) System (part of IBISResearch), we are informing you of the following system interruption/downtime. Please take note of the details below:

    • Start Date: Friday, September 6th, 2024, at 6:00 PM
    • End Date: Sunday, September 8th, 2024 at 8:00 PM

    Downtime is expected to be about 50 hours for this system implementation and may extend to the HR Feed, Velos D-link, dashboards, and other reporting systems that communicate with IBISResearch.

    This interruption is a necessary step to ensure a smooth transition to our new and improved research system. We appreciate your understanding and cooperation as we work towards enhancing our research infrastructure. For more information about the AOPS solution, please visit [www.miami.edu/aops]miami.edu/aops.

     

    Thank you all for your patience and cooperation as we work to continue to enhance our University of Miami Research Systems. We appreciate your ongoing support of this project. We cannot do this without you!

     

     

     

    How can you prepare?

     

    Plan Accordingly

    We recommend saving/completing any pending work or submissions in the IBISResearch system before the interruption begins on September 6th at 6:00 PM.

    For IRB: Please contact the assigned IRB coordinator if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

    No submission can be received in the IBIS system during this time and there will be no access to IRB-approved study documents in the Velos D-Link. If there are any important study updates needed prior to this downtime, please be sure to submit these in IBIS system ASAP. Otherwise, updates will resume once the IBISResearch system is live on Monday, September 9th , 2023.

    If there is any urgent item (impacting subject safety) that needs IRB consideration during the downtime, please contact an HSRO manager (dding@miami.edu) via email with a detailed description. You will be contacted for any follow-up.

    Submissions that are received closer to the downtime are likely to experience a delay in review time.

    For Grants: For anything due on September 6th, please reach out to Deborah Musgrove (dmusgrove@miami.edu)

    For Agreements: For anything due on September 6th, please reach out to Brandon Strickland (bstrickland@miami.edu).

    For COI: Submissions of Disclosures and Pre-Approval Requests (PARs) will not be possible during this downtime window. If your Disclosure Profile is currently in Action Required state, please submit it as soon as possible

    Disclosures that are completed closer to the downtime are likely to experience a delay in review time.

    Go-Live Support

    As we gear up for the exciting launch on September 9th, please remember that our support team will be available to assist you with any questions or issues you may encounter.

    Human Subjects Research Office (305-243-3195; hsro@miami.edu) is available to answer any questions regarding the IRB process during the downtime.

    UDisclose System Helpline (305-243-0877; dsam@miami.edu) is available to answer any questions regarding the disclosure process during the downtime.

    Compliance Inbox (305-243-6296; compliancehelp@miami.edu) is available to answer any questions regarding the Pre-Approval Request process during the downtime.

    IACUC: Please contact IACUCsupport@med.miami.edu if there is any urgency associated with the review of your submission in order to have the issue resolved, if possible, prior to the IBISResearch temporary downtime.

     

     

    Need Help? Contact Us.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

     

  • 8/9/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    PLANNED MAINTENANCE:

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Users,

    Please note that a planned system maintenance will be conducted on the IBISResearch System Monday, August 12 at 6:00 PM. 

    Downtime is expected to be about 1 hour, and will extend to the Velos D-link, dashboards, and reports during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU? IMPROVED PERFORMANCE AND SYSTEM STABILITY.

     

     

    IACUC Updates will include the following:

    • Research Category selections will display full text for protocols instead of ID
    • Procedure Type fields (5, 7, 8) extend maximum character length to 255 characters
    • PDF Printout for full protocol now available
    • Bulk imported sponsors for previously migrated protocols
    • Bulk imported Facilities in preparation for AOPS go live

     

    NEED HELP? CONTACT US.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

     
     

     

     

  • 7/25/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    PLANNED MAINTENANCE:

     

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Users,

    Please note that a planned system maintenance will be conducted on the IBISResearch System THIS WEEKEND: 

    Friday, July 26, 2024 between 9:00 PM - 9:00 AM

    Saturday, July 27, 2024 between 9:00 PM - 9:00 AM

    Sunday, July 28, 2024 between 9:00 PM - 6:00 AM

    Downtime is expected to be about 12 hours each, Friday and Saturday and 10 hours Sunday for this maintenance window, and will extend to the HR-feed, Velos D-link, dashboards, and reports during this time.

     

     

    HOW WILL THIS MAINTENANCE IMPACT YOU? IMPROVED PERFORMANCE AND SYSTEM STABILITY.

     

     

    NEED HELP? CONTACT US.

     

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

  • 7/12/2024 - Implementation of Deadlines for Projects Submitted to both ORA and IRB

    Implementation of Deadlines for Projects Submitted to both ORA and IRB

     

    Not submitting industry-funded projects that include human subjects to both the IRB and ORA in a timely manner frequently leads to delays and additional unnecessary work, as well as potential research billing discrepancies, as ORA is often not working with the latest protocol and other relevant study documents or made aware of changes timely. To reduce unnecessary work, improve service to the UM community, and ensure billing compliance, effective Monday, July 29th, the protocol must be submitted to the IRB in IBIS within two weeks of submitting to ORA. If there is no IRB submission within the latter of either two weeks or when ORA starts to work on the coverage analysis (MCA) and budget, ORA will discard the study.

     

    Key Points

    • This change only impacts industry sponsored studies. All other projects do not require simultaneous submission to the IRB and ORA (e.g., grant proposals).
    • The ORA and IRB submissions must be linked using the “Manage Relationships” functionality in either the FP or IRB workspace.
    • If a study is discarded by withdrawing FP submission and discarding CTA or SA Agreement, as well as MCA Agreement, created by ORA, it can be resubmitted to ORA (FP and CTA or SA) once the IRB submission is completed.
    • Studies that are submitted to ORA prior to July 29th will have until August 12th to submit to IRB. Studies submitted on or after July 29th must submit to IRB within the latter of either two weeks or when ORA starts to work on the project.

     

    Contacts for Questions

    Stewart MacIntyre, Director, ORA (dmacintyre@miami.edu)

    Tatyana Vikhlyantseva, Director, ORA (tvikhlyantseva@miami.edu)

    Kenia Viamonte, Director, HSRO (KViamonte@med.miami.edu)

    Di Ding, Sr. Manager, HSRO (DDing@med.miami.edu)

  • 6/20/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    PLANNED MAINTENANCE:

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

     

    Dear Users,


    Please note that a planned system maintenance will be conducted on the IBISResearch System TONIGHT Thursday June 20, 2024 between 6:00 PM - 10:00 PM.


    Downtime is expected to be about 4 hour for this maintenance window and will extend to the Velos D-link, dashboards and reports during this time.

     

     

    HOW WILL THIS MAINTENANCE IMPACT YOU? 

    IMPROVED PERFORMANCE AND SYSTEM STABILITY.

    SF424

    Enhancements to the SF4242 smartform page, in addition to improved performance across all integrated solutions.

    NEED HELP? CONTACT US.

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

  • 5/21/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 5/15/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 5/14/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    PLANNED MAINTENANCE:

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

    Dear Users,

    Please note that a planned system maintenance will be conducted on the IBISResearch System starting Tuesday May 14, 2024 between 6:00 PM - 7:00 PM.

    Downtime is expected to be about 1 hour for this maintenance window and will extend to the Velos D-link, dashboards and reports during this time.

    HOW WILL THIS MAINTENANCE IMPACT YOU? IMPROVED PERFORMANCE AND SYSTEM STABILITY.

    IACUC

    •  New Research Category questions are introduced as part of this updated to the IACUC system:

     Research Addition

     

     

    •  NOTE: If a value other than None is selected for Primary Category, then the Secondary Category option will appear:

    Second Category

     

     

    •  A known bug will also be resolved - Principle Investigators and protocol team members are able to see reviewer notes for submissions in Committee Review or Designated Review states.

    NEED HELP? CONTACT US.

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

  • 5/7/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 4/30/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 4/29/2024 - ALERT: Planned System Maintenance on IBISResearch and UDisclose systems

    PLANNED MAINTENANCE:

    UDisclose System and IBISResearch Suite – IRB, Grants, Agreements, and IACUC

     

     

    Dear Users,

    Please note that a planned system maintenance will be conducted on the IBISResearch System starting Monday April 29, 2024 between 6:00 PM - 11:00 PM.

    Downtime is expected to be about 5 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications, and the Workday/HR feed during this time.

    HOW WILL THIS MAINTENANCE IMPACT YOU? 

    IMPROVED PERFORMANCE AND SYSTEM STABILITY.

    NEED HELP? 

    CONTACT US.

    For any system issues, questions, or general assistance, contact the OVPRS Help Desk via phone: 305-243-2314 or email: OVPRShelpdesk@miami.edu.

  • 4/23/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 4/22/2024 - IRB Grand Rounds 2.0

    2.0

  • 4/10/2024 - ALL CLEAR: System Downtime TONIGHT - WEDNESDAY, April 10 at 6PM (UDisclose)

    ALL CLEAR
    UDISCLOSE

     

    Dear Users:

    Please note that system maintenance on the UDisclose System (COI) has been completed.

     

    HOW DOES THIS MAINTENANCE IMPACT YOU?

    COI

    The Entity Disclosure Information page on your Disclosure Profile smartform now includes language pertaining to disclosures in the past 12 months, as well as an additional question regarding your or your close family member’s interests in a company doing business with UM (see highlighted captions below):.

      coi

     

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 4/9/2024 - REMINDER: Planned System Maintenance on IBISResearch and UDisclose systems

    UPCOMING SYSTEM MAINTENANCEUDISCLOSE & IBISRESEARCH – IRB, GRANTS, AGREEMENTS & IACUC

     

    Dear Users:

    Please note that a series of extended system maintenance will be conducted on the UDisclose System and the IBISResearch Suite (IRB, Grants, Agreements, IACUC) starting on Wednesday, March 20th, and weekends (Saturday and Sunday) for the next 12-15 weeks. 

    Please see the table below for the anticipated scheduled downtime across these platforms – the dates in red pertain to this announcement:

     

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    2024 SCHEDULE FOR UDISCLOSE SYSTEM & IBISRESEARCH SUITE SYSTEM MAINTENANCE

    Week 1:

     

     

    Week 2:

     

     

    Week 3:

    3/20: 1AM to 6AM

     

     

    3/27: 1AM to 6AM

     

     

    4/3: 1AM to 6AM

    3/23: 1AM to 9AM

     

     

    3/30: 1AM to 9AM

     

     

    4/6: 1AM to 9AM

    3/24: 1AM to 9AM

     

     

    3/31: 1AM to 9AM

     

     

    4/7: 1AM to 9AM

     

     

     

     

     

     

     

    Week 4:

     

     

    Week 5:

     

     

    Week 6:

    4/10: 1AM to 6AM

     

     

    4/17: 1AM to 6AM

     

     

    4/24: 1AM to 6AM

    4/13: 1AM to 9AM

     

     

    4/20: 1AM to 9AM

     

     

    4/27: 1AM to 9AM

    4/14: 1AM to 9AM

     

     

    4/21: 1AM to 9AM

     

     

    4/28: 1AM to 9AM

     

     

     

     

     

     

     

    Week 7:

     

     

    Week 8:

     

     

    Week 9:

    5/1: 1AM to 6AM

     

     

    5/8: 1AM to 6AM

     

     

    5/15: 1AM to 6AM

    5/4: 1AM to 9AM

     

     

    5/11: 1AM to 9AM

     

     

    5/18: 1AM to 9AM

    5/5: 1AM to 9AM

     

     

    5/12: 1AM to 9AM

     

     

    5/19: 1AM to 9AM

     

     

     

     

     

     

     

    Week 10:

     

     

    Week 11:

     

     

    Week 12:

    5/22: 1AM to 6AM

     

     

    5/29: 1AM to 6AM

     

     

    6/5: 1AM to 6AM

    5/25: 1AM to 9AM

     

     

    6/1: 1AM to 9AM

     

     

    6/8: 1AM to 9AM

    5/26: 1AM to 9AM

     

     

    6/2: 1AM to 9AM

     

     

    6/9: 1AM to 9AM

     

     

     

     

     

     

     

    Week 13:

     

     

    Week 14:

     

     

    Week 15:

    6/12: 1AM to 6AM

     

     

    6/19: 1AM to 6AM

     

     

    6/26: 1AM to 6AM

    6/15: 1AM to 9AM

     

     

    6/22: 1AM to 9AM

     

     

    6/29: 1AM to 9AM

    6/16: 1AM to 9AM

     

     

    6/23: 1AM to 9AM

     

     

    6/30: 1AM to 9AM

     

    Downtime is expected to be about 5-9 hours for this maintenance window and will extend to the Velos D-link, dashboards and reports, system-generated reminders notifications and the Workday/HR feed during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

    Improved performance and system stability

     

    CITI records will reflect more accurate data in IRB and IACUC systems after the entire maintenance series is complete.

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

  • 4/9/2024 - System Downtime TOMORROW - WEDNESDAY, April 10 at 6PM (UDisclose)

    UPCOMING SYSTEM MAINTENANCE
    UDISCLOSE

     

    Dear Users:

    Please note that system maintenance will be conducted on the UDisclose System (COI) on Wednesday, April 10th beginning at 6:00 PM EST.

    Downtime is expected to be about 1 hour for this maintenance window and may extend to IBISResearch (Grants, IRB) during this time.

     

    HOW WILL THIS MAINTENANCE IMPACT YOU?

     

    COI

    The Entity Disclosure Information page on your Disclosure Profile smartform will be modified to include language pertaining to disclosures in the past 12 months, and will include an additional question regarding your or your close family member’s interests in a company doing business with UM (see highlighted captions below):.

     

     entity

     

    CONTACT US

    For any system issues, questions, or general assistance:

    OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)

     

     

  • 4/3/2024 - ALL CLEAR: System Downtime (IBISResearch)

    ALL CLEAR

    IBISRESEARCH – IRB, GRANTS

     

    Dear Users:

    Please note that system maintenance on the IBISResearch Suite (IRB, Grants) has been completed.

     

    HOW DOES THIS MAINTENANCE IMPACT YOU?

    IRB & Grants

    The Research Categories question (see below) for all IBISResearch Projects captured in the IBISResearch system (under Question #Q3, the IRB Study Scope page, and under #Q8, the Grants Funding Proposal’s IBIS Proposal Information page) has been removed.

     

    New questions are introduced as part of this update to the IRB and Grants systems: